Privacy policy

I. PRINCIPLES, DEFINITIONS

(1). This Privacy Statement informs you about the processing of your personal data when you are using this website. This Statement is not applicable, not even mutatis mutandis, to any other data processing outside the web pages described above.

The legal basis of this Privacy Statement are Articles 12-14 of the General Data Protection Regulation (GDPR).

(2). We process your personal data only legally in accordance with applicable data protection provisions of the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and other relevant special laws for the respective individual processing operations.

(3). The term “personal data” as defined in Art. 4 No. 1 GDPR refers to all information which identifies you or makes you identifiable as a natural person. This includes, for example, your name, your address, your
telephone number, your date of birth, your bank information, but also your IP address when you use this
website.

II. NAME AND CONTACT DETAILS OF THE CONTROLLER

(1). We – Alfix GmbH – are the operator of the website(s) mentioned in I. and therefore the controller for
processing your personal data as defined in Art. 4 No. 7 GDPR.

(2). Our complete contact information is:

ALFIX GmbH

Langhennersdorfer Strasse 15, 09603 Grossschirma

Phone: +49 37328 800-100
Fax: +49 37328 800-199
Email: info@alfix-systems.com

III. DATA PROTECTION OFFICER

Data protection is important to us. If you have any questions regarding the topic of data protection and privacy, send your email to the data protection officer of ALFIX GmbH:

datenschutz@alfix-systems.com

IV. TYPE, SCOPE, AND PURPOSE OF PROCESSING PERSONAL DATA

1. USE OF THE WEBSITE(S) FOR INFORMATION

If you just use our website for information, it is generally not necessary that you provide personal data. Instead, we collect and use in this case only such data that your Internet browser sends us automatically, such as:

  • Date and time when you viewed our Internet pages
  • Name of the pages and subpages viewed
  • Your browser type
  • Browser settings
  • Operating system used
  • Data volume transmitted and access status (file not found, etc.)
  • Search engines used
  • Your IP address.

We collect and use this data exclusively in a non-personal manner when you visit just for information.

This is done to allow you to use the Internet pages viewed, for statistical purposes, to prevent misuse of our websites, to detect and eliminate website errors, to determine the utilization of the website, and to improve our Internet offer. We store your IP address for the duration of your visit only, it is not subjected to visitorfocused analysis.

The data collection described above is typically carried out using log files and cookies. See below for more information about cookies.

2. CONTACT REQUEST FORM

(1). Furthermore, we collect and use your name and your email address as part of contact forms you use optionally at https://www.alfix-systems.com/de/kontakt/ This is mandatory information marked by an asterisk, which is needed for us to process your request. We do not need any additional potential information about your business, your address, phone number, etc. to process your request. However, this information can simplify and optimize processing. We also need information from you in the “Subject” and “Message” fields to register your request.

(2). We will delete the data generated by your use of the contact form when it no longer needs to be stored, or we will restrict processing if there are statutory retention requirements.

3. CAREER PORTAL, ONLINE JOB APPLICATION

You can apply online for jobs offered at https://www.alfix-systems.com/de/karriere/. We provide an online application form for this purpose. Your voluntary use of this form means that you consent to our processing your application data. The mandatory data collected includes your name, your email address, the desired start date and your uploadable application documents. We collect and process this data initially for the sole purpose of checking your qualification for the posted job and the hiring decision. If this later develops into an employment relationship or other type of service relationship, we will process this data as required for executing the contractual relationship pursuant to Art. 6 GDPR and/or Art. 26 BDSG 2018. Before concluding a respective employment or service contract, you will receive detailed privacy notices explaining the further processing operations.

4. ONLINE SHOP

(1). You can register your own customer account with us if you wish to use our online shop. During registration, you will be asked for all data that we need for processing and filling purchase orders. This includes your full name or full name of business and name of the authorized representative, your email address, your postal address (invoice and delivery address, if different), and your telephone number, where required. In addition, you must select a user name and a password; both will enable you an easier login without having to enter your data again. We store the data you entered for setting up a customer account through which we record, process, and fill your orders. We keep your data for further orders (registration) as long as you stay registered. You have the right to view, correct and delete your registration data at any time. We will delete your registration with us if such deletion is required by law, no later than two years after executing your last order.

(2). We collect and use the personal data you entered as part of the registration of your customer account or as part of an order, since this information is required for constituting and fulfilling the contract. This applies particularly to handling purchase and sale agreements concluded with you (billing, use and delivery of goods/services).

(3). We only transfer your personal data to third parties if such transfer is required for fulfilling the contract or for billing purposes or collecting the payment, or if you have given your express consent. It may also be necessary that we pass your address and order information on to suppliers if we deliver directly ex works to you. The data transfer is limited to the absolutely required information.

We are also entitled to transfer personal data for purposes of debt collection.

(4). We reserve the right to transfer legitimately collected data to reliable service providers for archiving, administration and backup. This takes place as part of proper order data management in accordance with Arts. 28, 29 GDPR.

5. EMAIL NEWSLETTER & MAIL NEWSLETTER

(1). In the bottom part of the registration form https://www.alfix-systems.com/de/newsletter/ you can register for our email newsletter and our mailed newsletter.

We collect and process the mandatory data you entered as part of your registration for the respective newsletter (name, email or postal address). This is done exclusively for periodical newsletter shipping as required. You can find more information about our newsletters and their delivery directly in the registration form. When you unsubscribe from the newsletter or withdraw your consent to data processing, this data will be deleted unless its further use is required for the reasons mentioned above (Clause IV, Nos. 1-3) or for other reasons of legitimate data processing (Example: contracts concluded with you, other consent given, legal authorization).

(2). We ensure your personal consent to the respective newsletter delivery using the so-called double opt
procedure.
After you registered using the online form, you will first receive an email at the email address provided, requesting your confirmation. Your consent only becomes effective if you click on the activation link in the confirmation email.

(3). We deliver our newsletter using rapidmail. Your data detailed in No. 2 will be transferred to rapidmail
GmbH. We have concluded a data processing contract with this vendor. This ensures that rapid-mail will only use your data for carrying out the newsletter delivery and exclusively in accordance with our instructions.

Rapidmail is a German certified newsletter software vendor who was carefully selected based on the requirements of the GDPR and BDSG.

(4). You may withdraw your consent to data processing as part of the newsletter delivery at any time, for example using the Unsubscribe link in each newsletter.

6. COOKIES, TRACKING TECHNOLOGIES

(1). We use cookies on our website. Cookies are small text files which enable us to store specific information related to you on your PC while you are visiting our Internet pages. Cookies help us determine the frequency of use and user number for our website and to design our offers such that they are as secure, convenient, serviceoriented and efficient as possible. Cookies allow our systems to make any default settings available immediately. As soon as a user accesses the platform, a cookie is sent to the hard disk of this user’s computer.

The cookies we use only store the data about your use of our website as explained above.

(2). We use the following cookies on our web pages:

  1. Session cookies: We use so-called session cookies which are only cached for the time you use our Internet pages. These store a so-called session ID with which various queries by your browser can be assigned to the joint session. This makes your computer recognizable when you return to our website. The session cookies are deleted when you log out or close your browser.
  2. Permanent cookies: We also use permanent cookies to store information about computers which access our Internet pages repeatedly. The period of validity of permanent cookies varies depending on the type of the cookie. They are automatically deleted when this period has expired. You can delete the cookies at any time in the security settings of your browser.

(3). If you do not wish that cookies are used, you can set your browser such that it does not accept cookies or restricts acceptance to specific pages or informs you that a cookie is about to be stored. Please note that your use of our website may be restricted or not possible at all in this case. If you only wish to accept our own cookies but not the cookies of our service providers and partners, you can select the “Block third-part cookies” setting in your browser.

7. GOOGLE ANALYTICS

It is important to us to optimize the design of our website and thus make them attractive for our visitors. We need to know in this context how our visitors like which parts of our website.

This website uses Google Analytics, a web analysis service by Google, Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, United States (“Google”).

Google Analytics also uses cookies, that is, text files that are stored on your computer and allow analysis of your use of a website. The information generated about your use of this website is typically transferred to a server of Google in the United States and stored there.

We have activated IP anonymization on our website, which means that Google truncates your IP address within member states of the European Union or in other contracting parties to the Agreement on the European Economic Area. In exceptional cases only, your full IP address is transmitted to a server of Google in the United States and truncated there.

Google will use this information on our account to analyze your use of the website, to compile reports about website activities and to provide other services related to website use and Internet use to us as website operators. The IP address transmitted by your browser as part of Google Analytics is not merged with other data by Google.

You can prevent storage of the cookies by a respective setting in your browser software; but please note that you may then not be able to fully use all functions of this website.

In addition, you can prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) and processing of this data by Google if you download and install the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de

Alternatively, you can prevent being analyzed by Google Analytics when you set a so-called opt out cookie by clicking here. If you delete the cookies in your browser, you will have to click this link again thereafter.

You can find the privacy statement by Google at: https://www.google.com/policies/privacy/partners/?hl=de

8. GOOGLE MAPS

(1). This website uses the offer of Google Maps. Interactive maps can in this way be directly displayed on the website and allow you the use of the map function.

If you visit the website, Google gets the information that you have viewed the respective page of our website. In addition, the data described in IV.1. will be processed. This happens regardless whether Google provides a user account where you are logged in or if there is no user account. When you are logged in at Google, your data is directly assigned to your account. If you do not wish assignment to your profile at Google, you must log out before you activate the button. Google stores your data as user profiles and uses them for purposes of advertising, market research, and/or needs-based design of its website. Such an analysis has the particular purpose of providing needs-based advertising (even to users not logged in) and to inform other users of the social network about your activities on our website. You also have the right to object to the formation of these user profiles, but to exercise this right you have to contact Google.

(2) For more information on the purpose and scope of data collection and processing by the plugin provider, see the privacy statements of this provider. There you will find further information about your respective rights and setting options to protect your privacy: http://www.google.de/intl/de/policies/privacy. Google processes your personal data in the United States as well and has subjected itself to the EU-U.S. Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

V. LEGAL BASIS FOR DATA PROCESSING

General use of the web page(s)= Art. 6 Para.1 f) GDPR
Contact request form= Art. 6 Para.1 f) GDPR
(or in addition Art.6 Para.1 b GDPR when carrying out measures prior to concluding a contract)
Online shop= Art. 6 Para. 1 b) GDPR
Newsletter delivery= Art. 6 Para.1 a) GDPR
Online job application portal= Art. 6 Para.1 a) GDPR;
Art. 6 Para.1 b) f) GDPR, Art. 26 Para.1 BDSG 2018
Cookies= Art. 6 Para.1 f) GDPR
Third-party cookies, tracking technologies,= Art. 6 Para.1 a) GDPR
Google-Analytics when transmitting data to the U.S.= EU-U.S. Privacy Shield
Google Maps= EU-U.S. Privacy Shield

Where data processing is based on Art. 6 Para. 1f) GDPR, please note the respective explanations under No. IV for “legitimate interests”.

VI. RETENTION PERIOD OF YOUR DATA

Storage and deletion periods for individual cases (mentioned above) notwithstanding, we will store your personal data only as long as one of the legal foundations legitimates such storage. After the purpose of data processing has been achieved or is no longer relevant or after any and all legal foundations no longer apply, we will store your data to such an extent and for such time only as is absolutely necessary due to the respective statutory retention period (e.g. retention periods under commercial or tax law). Otherwise we will erase your data in accordance with Art. 17 GDPR without requiring a prior deletion request from you.

VII. TRANSFER OF THE DATA TO OUR SERVICE PROVIDERS

To provide this website and for the purposes mentioned above, we may transfer your data to providers of technical services who support us (e.g. web hosting providers, website maintenance, quality assurance or mailing service providers), which we have of course carefully selected and properly commissioned in accordance with Art. 28 Para. 3 GDPR. These service providers are bound by our instructions and regularly checked by us.

VIII. YOUR RIGHTS AS A DATA SUBJECT

1. INFORMATION

In accordance with statutory regulations (Art. 15 GDPR), you have a right to information about the personal data we process.

2. RECTIFICATION

In accordance with statutory regulations (Art. 16 GDPR), you may demand that we rectify incorrect personal information about you.

3. ERASURE

You may demand that we erase your personal information if the statutory conditions are (Art. 17 GDPR) met.

4. RIGHT TO RESTRICTION OF PROCESSING

You may demand that we restrict data processing if the statutory conditions (Art. 18 GDPR) are met.

5. RIGHT TO DATA PORTABILITY

Subject to the conditions laid down in, and in accordance with Art. 20 GDPR, we will transmit the data to another controller if you have designated another controller.

6. WITHDRAWAL OF CONSENT

If you have given your consent to data processing under Art. 6 Para. 1 a) GDPR or to processing special categories of personal data under Art. 9 Para. 2 a) GDPR, you can withdraw your consent at any time without such withdrawal affecting the legitimacy of such data processing until the time of your withdrawal.

7. RIGHT TO OBJECT

You have the right to object to data processing under the conditions laid down in Art. 21 GDPR.

8. RIGHT TO LODGE A COMPLAINT WITH SUPERVISORY AUTHORITIES

If you think that the data processing operations described in this Statement or other data processing operations violate the GDPR, you are entitled to lodge a complaint with a supervisory authority under Art. 77 GDPR.